Submissions

A submission to a Committee of County Assembly is one way of making your voice heard in Assembly. By making a submission, you have an opportunity to influence the opinion of Members of a Committee who are discussing and debating a particular piece of legislation before it is finalized.

The first step is usually to make a written submission to a Committee. Members of that particular Committee will go through all the written submissions received from members of the public or interested organizations and then, based on the written submissions, may decide to invite some to appear before the Committee to explain their written submission. That is called an oral submission.

County Assembly Committees, through advertisements, often invite members of the public to make written submissions when they are considering a particular matter. The relevant contact details will be contained in the invitation for submissions. 

General tips on making a submission

There is no set format for a written submission. Your submission could be a simple letter of support or opposition. It could also be a longer document with suggestions for changes. The important thing is to say clearly what you want to say. The following tips may help you when preparing your submission:

1. The shorter and simpler, the better.  Committees receive many submissions at a time and a submission that is brief and to the point will facilitate their work.

2. If your document is long, include a summary of the main points and recommendations.

3. If you are making the submission as an individual, explain why you want to comment on the legislation. State if you have training or experience that is relevant to the issue.

4. If you are making the submission as an organization, briefly describe the organization. Who are its members? Why are they concerned about this particular matter?  Does the organization have special expertise or experience in regard to the substance of the matter being discussed?

5. Explain your point of view. Say whether you want to support or oppose a bill or the issue being deliberated upon. If you want to suggest changes, explain what they are.

6. Use the language that you feel most comfortable with.  Assembly, as the representative of the people, encourages the use of all official languages and would like all citizens to feel free to participate in the work of the Assembly in the language of their choice.

How to deliver a submission

You can deliver your written submission personally, or post it. If you post it, ensure that you leave enough time for it to arrive before the deadline. Written submissions can also be e-mailed.

Indicate on your submission if you would also like to make an oral submission.

 

Public Petitions

A Petition refers to a written prayer to the County Assembly by a member of the public requesting the County Assembly to consider any matter within its authority, including enacting, amending or repealing any legislation. The third schedule of the Standing Orders provides for the general form of public petitions.

Who can petition County Assembly?

The right to petition Assembly is the right of every citizen of the County and is provided for in the Standing Orders. Any person, groups of people or an organization has the right to petition Assembly.

Form of Petition

A petition shall-

1. Be handwritten, printed or typed;

2. Be in English or Kiswahili and be written in respectful, decorous and temperate language;

3. Be free of alterations and interlineations in its text;

4. Be addressed to the Assembly;

5. Have its subject-matter indicated on every sheet if it consists of more than one sheet;

6. Indicate whether any efforts have been made to have the matter addressed by a relevant body and whether there has been any response from that body or whether the response has been unsatisfactory;

7. Indicate whether the issues in respect of which the petition is made are pending before any court of law or other Constitutional or Legal body.;

8. Conclude with a clear, proper and respectful prayer, reciting the definite object of the petitioner or petitioners in regard to the matter to which it relates;

9. Subject to paragraph (m), contain the names, addresses, identification numbers, signature or a thumb impression of the petitioner or of every petitioner, where there is more than one petitioner;

10. Contain only signatures or thumb impressions, as the case may be, and addresses and identification numbers written directly onto the petition and not pasted thereon or otherwise transferred to it;

11. Not have any letters, affidavits or other documents annexed to it;

12. In the case of a petition presented by a Member on behalf of a petitioner, be countersigned by the Member  presenting it; and

13. Be signed by the petitioner or if the petitioner is unable to sign, by a witness in whose presence the petitioner shall make his or her mark on the petition.

Submission of a Petition

A petition to the Assembly shall be-

1. Submitted to the Clerk by the petitioner and reported to the Assembly by the Speaker; or

2. Presented by a Member on behalf of a petitioner, with the consent of the Speaker.